The terms “record management” and “archives management” are often used interchangeably when they mean a little different from each other. By the end of this blog, you’ll know the difference between the two.

What is Records Management?

The organizational function of record management and filing is responsible for overseeing the management of information inside an organization from the point of generation or reception to the point of disposition. The efficient and organized control of the production, receipt, maintenance, use, and disposal of records is known as records management.

What is Archives Management?

The repository for an organization's permanently important records is known as an archive. When the company that developed the record no longer requires it for business purposes, it is customary to physically and legally transfer the record to an archive. Researchers can then utilize archival records to document the history of the organization that developed them as well as the society that that organization is a part of. Archival records are then made available to the public.

The Takeaway!

In many ways, the fields of records management and archives complement one another. Both are required to decide which records they will manage, and they must take care to preserve the intellectual and physical integrity of the materials entrusted to their custody.

Businesses may safely arrange documents using a variety of Record Management Solutions. For firms that want to go paperless a document management system (DMS) is necessary. To properly manage the legacy of papers housed in many locations, which can be overwhelming for today's enterprises, records management solutions are required. Putting all of the pertinent data at your fingertips so you can concentrate on providing value. Records management solutions remove obstacles, dismantle data silos, and enable knowledge workers to access the data they require easily to be productive!