Date : 28 Jul, 2018

Top 7 Reasons Why Document Digitization is Important

Do you want to eliminate the burden of your pilling paper records? They are highly vulnerable to fire, moisture, and pests; even can cost you in millions if get stolen, lost or misused by some mischievous element! 

Switch to India’s most awaited document digitization, record scanning, and digital imaging services,  and transform your entire reservoir of valuable financial and confidential documents into an immortal digital format, so that they remain safe and secure, systematically organized and instantly accessible for your entire lifetime. 

Document Digitization & scanning has multiple advantages. From reducing your record management cost to increase your operational efficiency, it has numerous implications. Just go through this following blog and you will eventually know why data digitization and document scanning is so important for your industry. 

 

1- Mitigating the Records Management Cost:

Storing, protecting and managing millions of physical records will always costs you a huge sum of money. Now, once you adopt record digitization and document imaging services, you don’t even have to spend the one-fourth of the total investments that you have done while maintaining your own physical storages.

2- Compliance with Digital communication: 

Since technologies in digital communication are continuously advancing at a rapid pace, going for a complete digitalization has become an indispensable necessity for most of the data sensitive organizations, especially those who often have to deal with a large volume of records and documents.

3- Go Green, GO Paperless & Save The Planet:

As the whole world is talking about climate change, saving trees, the urge to go paperless is becoming more and more rampant among the masses. In fact, in many domains such as in healthcare & education, record & document management and of course in banking and finance sectors, it has already become an integral part of their organizational workflow.

4- Data Security-The Need of the Hour:

Physical record can be stolen, burned, destroyed, manipulated or mishandled at any point of time. Storing your physical documents in a particular digitized format actually nullify these possibilities and enhance your data security to a greater dimension.

5- Unlimited Backup & Disaster Recovery:

Unlike the paper storage facilities, digital back-ups are almost immortal and can’t be destroyed by any natural disaster. That is why making a digital backup storage for your confidential records is by far considered a much more secure, reliable and easily accessible.

6- Make your Data Instantly Accessible: 

Let’s assume that you have millions of paper records and you are asked to find out a particular piece of paper out of that gigantic storage. Now surely, this is a hectic, time consuming and even a less economical way to do that. On the other hand, data digitization, digital imaging, and digital storage allow you to instantly access your record; irrespective of time, location. 

7- Save Your Valuable Urban Space:

The cost of urban infrastructure is usually very high. And when it comes to physical-record-storage and data management, it would not be wise to either create or maintain your physical records inside your urban offices. In this case, you can go for our offsite physical storage services and data digitization facilities.

Conclusion:

Here In India, More than 1000 small and large-scale companies rely upon Us. They prefer Securus Record Management and consider us as a real-time business partner. They believe in SRM’s comprehensive document digitization and record scanning services which helps them In creating a secure, user-friendly and instantly accessible record storage system.